If you want to start a team of virtual employees you are on the right way. A team of virtual workers is made up of people of different skills and experiences who meet and collaborate in a non-face-to-face manner.
In most cases, team members may not coincide in terms of the geographic area where they are located. However, it is very important to share a common language.
A team of virtual employees can lighten the expenses that are commonly generated in companies. Now you will see 7 tips that will help you to build a team of virtual employees.
1. Classify the roles of each employee
Each of the members of the group must know what their place or job is. In this way, you can have a good definition of what their objectives are within the team.
It is also important that the team leader can communicate correctly and delegate tasks.
2. Establish a Good Work Routine
For this to work, it is good for the team leader to form a calendar with dates for the delivery of activities and meetings to show the progress achieved. This will make everyone strive to meet their goals in terms of the jobs they have previously assigned.
Suggesting some work schedules that can be followed from home or in a private office can be very helpful to employees.
One of the aspects that are most affected in a team of virtual assistants is communication, so it is a factor that should be closely monitored.
3. Take the time to write the appropriate SOPs.
Standard operating procedures (SOPs) may require work and front-loading time, but they are important – too important to skip.
Why? Because once you get over this initial hump of creating them, delegating your tasks and workflows to your virtual assistant will be simple and save you time in the long run.
By having everything written down in easy-to-understand instructions, your virtual assistant can reference how to complete a task without having to ask you for help each time.
When writing the procedural component of your SOP, be sure to include:
Major steps: your SOP should have the major steps necessary to accomplish a given procedure.
Individual action steps: these are the micro-steps within each major step above.
Notes: any clarifying or supplemental information your VA needs to know.
While these are essential details to include, text alone is not always the best choice for an SOP
Alternatively, some procedures in your company may require a flowchart to visually demonstrate how to complete a task.
3. Conduct Frequent Research in the Team
The delegate can take care of this aspect by observing that the project is on track. To do this, he or she must ensure that the specific objectives of each employee are being fully met.
The team leader needs to know how far the project has progressed in the last few days.
4. Take advantage of the benefits of technology
Virtual media facilitate remote communication, for this reason, it may be easier to clarify certain doubts. You should take full advantage of technology in any field, especially in the updating of the programs that are required.
If you keep up to date with technology, it is more likely that projects will be completed more quickly. Since, every time a program is updated, it helps the tasks performed in it to be done in less time.
5. Make the leader stand out from the team
The leader you choose must be able to accomplish this facet. This can be achieved if he has good communication with the rest of the team. For, he should be interested in the opinions of his teammates and know how they feel.
A good leader encourages the team to continue to provide good work for the company’s purposes.
6. Create a communication strategy
While in a meeting you can offer suggestions that serve to improve the way you work. Being on time for these meetings is also something that can make employees want to give more of themselves.
Another thing that can help is encouragement, giving words of encouragement to the team and even congratulating them on doing a good job. All this can make respect abound among the members of the team of virtual workers.
7. Promote healthy competition or personal ambition
The idea of a good work team is that everyone performs in the same way, that is, that there is not much difference between the amount of work that all of them achieve. For this, each worker must want to surpass himself/herself and go further and further in terms of his/her preparation.
The desire to grow professionally will make them want to do things in the best way since they can generate greater opportunities such as a new position or a raise.